About
Most wound centers utilize a distributed inventory system in which products
are located throughout the clinic setting ready for patient use. The majority of
those centers manage their systems on paper, comparing product availability against
par levels set by management. In the best case scenario current stock levels are
reviewed at the end of the day, however, the more common scenario is a weekly tally
and order from central supply. The problem with this system is that there are several
levels at which this system can fail:
- Without “real time” product utilization information, staff fail to recognize that
certain supplies have been reduced to below the par level.
- Busy staff may neglect to place orders even though they may have identified a need.
- Communication problems within central supply may delay ordering from warehouses.
Intellicure’s Inventory Management Application can be used to drive integration
between vendors and the wound center, allowing for rapid and reliable movement of
materials. The software supports the integration and improvement of the entire organization’s
supply chain, through better information and consistency of operations.
The Inventory Management adapts the same technology utilized in commercial industries.
Almost all products purchased in the U.S. today are marked with a barcode or “UPC”
code (Universal Product Code). A barcode is a machine-readable representation of
information in a visual format on a surface.
Using UPC labels Intellicure leverages the multiple barcodes assigned to each size
package and does the math for you. For example, your Materials Management staff
issues you a case of rolled gauze containing 100 single use packages. Your staff
scans the outside of the case and the Intellicure system automatically knows that
there are 100 individual packages inside based upon the baseline units of measure,
minimum unit of measure per base unit of measure, and the product factor; all fields
developed by Intellicure and maintained by the clinic manager.
The single use products are distributed throughout the clinic and then used individually
on patients. This information is then tracked in the Intellicure Front Desk Management
application and translated into the InventoryTrak Module upon successful completion
of a patient check out event. With these two simple scanning activities, the clinic
manager has complete control over the product-in, product-out cycle. Coupling this
information with the clinic’s established par and reorder levels, new product is
ordered automatically at the end of each day.
The InventoryTrak system is also a smart system with additional overriding logic
to manage the appropriate ordering of product so that you don’t receive an entire
additional case of product to cover a small overage in product need. For example,
you need 101 individual packages of rolled gauze to reach your par level of 200
items. The Intellicure system applies human logic to reason that you would not want
to order an entire second case of product to cover the additional single rolled
gauze required to get “all the way” to your par level of 200, when 199 is perfectly
acceptable.
Overall, the Inventory Manager is a very comprehensive product managing system and
is integrated into all the Intellicure programs to give you the most advanced EMR
system in wound care.
Call 800.603.7896 to learn more.
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